Online board meetings can be an efficient method for nonprofits and their staff members to conduct business. As with any gathering, a range of elements can affect the efficiency of an internet board meeting. This article provides tips for making your virtual board meetings efficient and addresses the most common mistakes that can be avoided.
Lack of engagement
Many nonprofit boards struggle to keep attendees from remote locations engaged during meetings. This is particularly true if you’ve moved from face-to-face meetings to remote sessions. Meetings could be affected by low participation if members of the board aren’t comfortable speaking via video or aren’t comfortable with the technology.
It can be ibabs board process difficult to convince participants to take part in the virtual meeting if committee reports aren’t the most interesting element of the agenda. Encourage your committee chairs to include in their reports a query or request for feedback from the Board.
Inadequate meeting minutes
The appointed minutestakers of your board are accountable for ensuring that all important discussions and decisions from the virtual meetings are documented in a clear manner. They should avoid describing informal discussions or personal opinions, and should seek to achieve a balance between thoroughness and brevity. It is crucial to record your minutes in a formal manner and have an organized system for storing all documents safely including governing documents as well as financial reports. This will avoid confusion and increase accountability.